e-SCM : a component of SRM – Supplier Relationship Management

Centralise exchanges & facilitate the coordination and monitoring of outsourced production.

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Portail fournisseurs - SRM Supplier Relationship Management
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ORDER ENTRY AND IMPORTATION

  • Align supplier purchases as closely as possible with client order portfolio;
  • Control over and traceability of production channels.
  • Automated import of P.O’s
  • Order entry : (Quantity, delivery dates, special instructions)
  • Order status tracking
  • Change request monitoring

PURCHASER – SUPPLY MANAGER

  • Has a unique exchange interface with all the suppliers.
  • Supervises the totality of P.O according to established regulations.
  • Anticipates in real-time the risk associated with a change or an event alert
  • Checks the supply of raw materials to the supplier/manufacturer of finished products.
  • Evaluates supplier/manufacturer performance based on standardized criteria

SUPPLIER – MANUFACTURER

  • Has all the data necessary to confirm the Order Portfolio
  • Can request adjustments in accordance with production limitations
  • Can direct his actions according to jointly defined priorities
  • Creates Box Labels which conform to requirements of Sales Manager.
  • Coordinates the collection of goods with the freight fowarder

ANALYST – MANAGEMENT

  • Has a dashboard dedicated to supply channel performance
  • Evaluates supplier/manufacturer and forwarder performance based on standardized criteria
  • Can retrieve or access in-detail data according to predefined requests
  • Supervises all inventory management according to criteria of priority
  • Monitors inventory schedule according to commercial requirements

QUALITY SERVICE

  • References production sites to validate respect of working conditions
  • Defines procedures and rules for quality control of finished products or raw materials
  • Coordinates the different providers and centralises all quality results
  • Validates arbitration on quality inspections and can block goods from workshop release
  • Evaluates supplier/manufacturer performance based on standardized criteria

WAREHOUSE – LOGISTICS

  • Supervises schedules for factory dispatch to organize transportation chartering
  • Consolidates Packing Lists to optimize container loading
  • Manages forwarding time and warehouse reception schedules
  • Plans warehouse reception according to schedule for preparation of customer dispatch
  • Organises quality inspections and deals with returns to supplier in case of nonconformity.

FORWARDING AGENTS – TRANSPORT

  • Has data necessary to optimize the filling and chartering of containers
  • Can supervise transportation schedules via a dashboard
  • Collects necessary information to put together Customs file.
  • Anticipates in real-time risk associated with a change or an event alert
  • Evaluates performance and cost of transportation channels.

The e-SCM Supplier Portal is an essential component of the SRM (Supplier Relationship Management). It allows the coordination and fluidity of relations with suppliers.

These functions are administered and structured around

3

MAIN MODULES :

  • “Purchase order” Module : Assignment and validation of P.O’s

  • “Production monitoring” Module : Control over and monitoring of supplier production

  • “Transportation” Module : Management of dispatch and receipt

With functional options which are available to handle specific requirements

1 – « PURCHASE ORDER » MODULE

Functions

  • Enter P.O’s (finished products or raw materials) and assign to suppliers
  • Converge P.O’s according to expected delivery date.
  • Handle changes (quantity/date/price) in consultation with supplier
  • Approve production sites and expected factory release dates
  • Share packing instructions and quality control regulations
  • Confirm production strategy for P.O in consultation with supplier

Benefits

  • Share real-time Information on a secure platform
  • Fix contractual data with supplier
  • Delete exchanges via excel files or email
  • Gain in productivity and efficiency in managing changes
  • Trace decisions made and arbitration

2 – « PRODUCTION FOLLOW UP » MODULE

Functions

  • Approve production launch (Ok Prod) and follow all established milestones.
  • Record quality inspections on finished products or raw materials
  • Handle change (date, mode of transport, quantity) in consultation
  • Assign batches of RM to specific finished goods production orders
  • Split manufacturing to pace delivery or follow changes to P.O
  • Supervise P.O’s via a dashboard in order of priority
  • Enter or inject production quantity in order to finalize production
  • Create Box Labels and Packing List according to actual production quantity
  • Approve factory release and create the removal ticket for forwarding agents

Benefits

  • Facilitate the supervision of all P.O’s whichever the supplier
  • Standardize quality supervision between all suppliers
  • Prioritize necessary tasks to meet delivery commitments
  • Improve supplier quality and evaluate them based on standardized criteria
  • Standardize suppliers box labels between all suppliers
  • Manage data generated on logistic documents
  • Facilitate invoice grouping and treatment of supplier litigation

3 – « FREIGHT FORWARDING » MODULE

Functions

  • Put out a  call for tender on the Forwarder ‘marketplace’
  • Group P.O’s with same criteria for dispatch
  • Make up shipping batches for freight forwarder
  • Inspect quality on logistics platform
  • Approve collection by forwarder and monitor ETD/ATD and ETA/ATA
  • Supervise P.O’s via a dashboard in order of priority
  • Collect all data as well as necessary documents to put together Customs file.
  • Manage transportation to warehouse and schedule reception appointments
  • Inspect quality upon warehouse reception.

Benefits

  • Manage offers from freight forwarders to limit transportation costs
  • Optimize transport by better managing the regroupment of products
  • Streamline loads for warehouse reception to optimise storage capacity
  • Reduce additional personnel costs by anticipating peaks in reception
  • Improve warehouse team productivity by simplifying the reading of box labels
  • Anticipate order preparation and ensure reliable, on-time client order fulfillment.

FUNCTIONALS OPTIONS

  • Enter P.O’s in extranet mode – Consolidation of P.O’s  : The entry of Purchase Orders can be externalised based on collection catalogues and specific fic sales windows. At the SKU all P.O’s of the same model are consolidated for the placing of just one supplier order. The consolidated characteristics of each line are stored in order to create Packing Lists which conform to the extranet or internal order.
  • 2nd Tier suppliers and monitoring of raw materials : The Monitoring of raw materials allows the origin of certain materials declared sensitive to be traced and quality controls to be reported. e-SCM oversees the supervision of the milestones and supply deadlines.
  • “Advanced” Monitoring and Quality Control  : : The quality module enables the configuration and personalisation of up to 10 quality inspections (simplified mode, advanced mode, injection). The quality results can block or approve the “validated” status necessary to create the Packing List.
  • Managing multi-model Packing Lists  : The supplier makes up his packing list to include finished products belonging to several P.O’s. The packages are prepared for dispatch and e-SCM updates the production orders with what remains to be produced. This is also known as a “push type” packing list.
  • Logistics Platform : The logistics platform allows the centralisation of production from the same geographical zone. The platform enables the grouping of quality inspections and the optimisation of container loading for shipping.
  • External file management procedures : Different utilities are made available to interact with e-SCM via Excel file imports :
    • Splitting of P.O’s : Injection of proposals to split P.O’s with the help of a pre-formatted Excel file. The proposal generates change requests and initiates the validation process.
    • Injection of delivery notes : The supplier imports production data from his own information system into e-SCM. A program verifies the data coherence before compiling a packing list in e-SCM.
    • Simplified P.O importation : Enables the preparation of P.O’s on a formatted file for mass injection.
  • Freight Forwarder Marketplace  : Handling of offers from a list of referenced freight forwarders to carry out the transportation of a given batch of goods.
    • Each freight forwarder makes an offer based on price and on delivery time.
  • Decisional Data Mart – Monitoring Indicators : Data collected through the e-SCM Portal is stored and organized to produce supply chain performance indicators and to be diffused within the company.
    • Restitutions can be carried out with your IBM Cognos restitution platform.
      As partners of IBM Cognos, we can guide you through the implementation of this operation.

e-SCM EXPRESS version

e-SCM Express is a platform packaged with an customised functional parameter and a simplified technical integration

The e-SCM Express platform is particularly suited to companies with a limited volume of outsourced production, and who are looking for greater efficiency in their supply chain.

This solution allows the initiation of a project of a limited scope in order to validate the general concept of the solution and accompany change management.

Mode SAAS
Deployment & training over 2 to 3 weeks

Handling of data through imported files
Security & access management

Purchase Module
. Extranet entry of P.O’s

Production-monitoring Module
. Multi-model Packing Lists
. Quality monitoring
. Raw material monitoring

Reception Module
. Forwarder Marketplace
. Logistics Platform

Options
. Reporting and Dashboard
. Handling procedures by external files

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Licence Mode
Deployment & training over 3 to 5 months

Exchange interface between e-SCM & ERP
Security & access management

Purchase Module
. Extranet entry of P.O’s

Production-monitoring Module
. Multi-model Packing Lists
. Quality monitoring
. Raw material monitoring

Forwarding Module
. Forwarder Marketplace
. Logistics Platform

Options
. Reporting and Dashboard
. Handling processes by external files

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BUDGET

e-SCM enables the coordination of supply chains culminating in good order fulfillment ie. reliable delivery of goods of the right quality and quantity in the fastest delivery time and at the right price.

On the strength of this we have chosen to favour the e-SCM license.

Billing is calculated in conjunction with the volume of packages sent, with a re-adjustment at the end of the year according to real activity.

Thus the budget of the e-SCM Supplier Portal is aligned with the physical flux of supply however many suppliers or users are involved.

portail fournisseur

The licenses are billed according to the needs

  • The core product with the administrative console and the 3 standard applicative/ion modules.
  • The ‘20 000 package’ offer – the contract depends on the volume of packages delivered and is based upon the number of box labels created.
  • The functional options which complete e-SCM the platform to handle specific issues.
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